2021 Convention Terms and Conditions

Terms: 

You must register for the convention and reserve your room separately. Register for the convention through the registration button on the website. Then, click on the Hotel Registration button to get directed to a special hotel reservation page to receive the discounted RTOA Convention rate for your room (for up to 3 days pre/post-convention). To qualify for special RTOA room rates, each person staying in ANY room MUST register for the convention. The RTOA reserves the right to assess convention registration fees for non-registered guests to your hotel room at the rate of $849 for adults and $425 for child attendees.

Cancellations:

You must contact us no later than September 3, 2021 to cancel your registration. For cancellations between August 3, 2021 and September 3, 2021, your registration fee will be refunded less a $100 cancellation fee. No refunds will be given for cancellations made after September 3, 2021.

Cancellation requests must identify the registrant’s name, email address, mailing address and amount paid in writing. Send cancellation requests to admin@rtoa.org.

Photography/Video Release Waiver:

By registering and participating in RTOA events, I agree to grant RTOA and its authorized representative’s permission to record on photography film and/or video, pictures of my participation. I further agree that any or all of the material photographed may be used, in any form, as part of any future publications, brochure, or other printed materials used to promote RTOA, and further that such use shall be without payment of fees, royalties, special credit or other compensation.

Waiver of Liability and Indemnity Related to COVID-19:

Warning

The Round Table Owners Association (RTOA) has taken enhanced health and safety measures—for you, other attendees, associate partners, and staff. You must follow all posted instructions while visiting RTOA events and activities. An inherent risk of exposure to COVID-19 exists in any public place where people are present.. I acknowledge that participation in RTOA events and activities brings some risk and I do hereby assume responsibility for my own well-being. I will follow all posted instructions while visiting RTOA events and activities. I understand, agree and hereby consent that my failure or disregard to follow all protocols in effect and required by RTOA, or the venue provider and governing authorities during my attendance at RTOA event is hereby sufficient grounds to be excluded from attending the event. I hereby consent in advance to leave and exit the event, without protest or refund, upon request..

Assumption of Risk

I have read and understood the above warning concerning COVID-19.  I hereby choose to accept the risk in order to attend a RTOA conference and enter into the conference premises.  

Waiver, Release, and Indemnification

As a condition of my participation in this meeting or event, I, do hereby expressly waive any rights against and release and hold harmless RTOA and any of its officers, employees, affiliates, contractors, agents, heirs, legal successors, and assigns (collectively “RTOA”) from and against any and all claims, suits, demands, losses, damages, expenses, or liability of whatever kind or nature (collectively “liability”), under any theory of law or equity, that may arise during or as a result of my presence at the premises, including but not limited to any such liability related to or arising out of illness, injury, or death associated with infection of COVID-19 or complications, symptoms, or other effects resulting from contracting COVID-19. I shall defend, indemnify, and hold harmless RTOA and all other Releasees against any and all losses, damages, liabilities, deficiencies, claims, actions, judgments, settlements, interest, awards, penalties, fines, costs, or expenses of whatever kind, including attorney fees, fees and the costs of enforcing any right to indemnification under this Agreement, and the cost of pursuing any insurance providers, arising out or resulting from any claim of a third party related to the Activities.

I UNDERSTAND, AND IT IS MY EXPRESS INTENT, THAT THIS RELEASE AND WAIVER OF LIABILITY RELEASES RTOA FROM SUCH LIABILITY EVEN IF SUCH LIABILITY RESULTS FROM OR IS CAUSED BY THE SOLE OR CONTRIBUTORY OR ACTIVE OR PASSIVE NEGLIGENCE, STRICT LIABILITY, OR OTHER LEGAL FAULT OF RTOA OR ANY THIRD PARTY. I ALSO UNDERSTAND AND AGREE THAT RTOA DOES NOT ASSUME ANY RESPONSIBILITY OR OBLIGATION TO PROVIDE FINANCIAL OR OTHER ASSISTANCE, INCLUDING BUT NOT LIMITED TO MEDICAL, HEALTH, OR DISABILITY ASSISTANCE IN THE EVENT OF INJURY OR ILLNESS. IN THE EVENT THAT I OR MY FAMILY MEMBER IS INJURED, BECOMES ILL, OR SUFFERS COMPLICATIONS DUE TO COVID-19, ALLEGEDLY AS A RESULT OF MY PARTICIPATION IN A RTOA EVENT, I AGREE TO RELEASE AND HOLD HARMLESS RTOA IN THE SAME MANNER AND TO THE SAME EXTENT AS SET FORTH ABOVE.

RTOA Transfer Policy

If another individual participates in my place per RTOA transfer policy, the new registrant must agree to this disclaimer and waiver by default of transfer.

Choice of Law and Venue

I understand and agree that the law of the State of California will apply to this contract and the Venue for any legal action would be in Riverside County, California.

BY COMPLETING THE REGISTRATION FOR THIS EVENT, I HAVE CAREFULLY READ AND FULLY UNDERSTAND ALL PROVISIONS OF THIS RELEASE. AND FREELY AND KNOWINGLY ASSUME THE RISK AND WAIVE MY RIGHTS CONCERNING LIABILITY AS DESCRIBED ABOVE: